Business

How to implement GPS vehicle tracking

Your business can increase productivity and reduce costs with GPS vehicle tracking. The first step in implementing GPS tracking in your business is to install tracking units on all of your vehicles. The most difficult part of implementing GPS tracking is how to inform your employees and modify their behavior to increase productivity and reduce costs for the company. As challenging as it can be to implement GPS tracking, the cost savings and increased productivity are well worth it. These are simple instructions on how to implement GPS tracking within your company.

Set Baseline

The first step is to establish a baseline and measure how much your company is losing due to unproductive employees losing time, idle vehicles, or any other activity. This step can show how inaccurate your timesheets can be. By tracking their employees for a month without letting them know, the company will have a good baseline of what employees in their fleet are doing when they are working in the field. Your company will have an accurate assessment of how much can be saved when GPS vehicle tracking and company policies are changed.

Following this strategy is when you realize that employees are doing too much personal paperwork. Or employees will go home early in the day while writing on their time sheets that they are working. If employees are allowed to take vehicles home, they could use them for long weekend trips. If they have gas cards, another thing to consider is how often the gas cards are used and the miles traveled between refills.

GPS Vehicle Tracking Can Improve Employee Productivity

GPS tracking can put a stop to all of these activities, helping you save money by changing your employees’ behavior. The first step to saving money is to inform your employees. When you tell your employees that you have installed GPS tracking devices in vehicles. There will be questions like “do you trust us?” “We already keep records of our time, why do we need it?” The easy answers to such questions are if we didn’t trust you, why would we let you drive a company truck with thousands of dollars worth of equipment? This new tracking system makes their jobs easier as employees no longer need to keep time sheets.

Cost savings thanks to the modification of the behavior of the use of time and the driving habits of the employees. Enforcing a company’s policy is the only way to achieve cost savings. If you have real-time GPS tracking, an easy way to enforce policies is to set up real-time alerts. Real-time alerts can notify you whenever a driver idles for more than 5 minutes, speeds, or any programmable action that could indicate a loss of productivity.

Automate employee behavior change

The smart way to send alerts in real time is not only to send alerts to management but also to drivers. The constant text messages also remind the driver that management is monitoring their use of the company vehicle. You can define geographic areas, allowing you to be notified when an employee’s vehicle is in that area. You’ll even know when employees are just going home for the day by setting a geographic boundary around employee homes, or if your employee strays outside of an assigned area.

You can increase fleet productivity with GPS tracking. You can add last minute jobs to an employee’s schedule without calling all your employees to find out where they are. You can route the employee with the shortest travel time using live traffic maps to avoid heavy traffic, adjusting any other schedules as needed based on real-time traffic conditions.

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